CONTRACT AWARD NOTICE
Caribbean Digital Transformation Project (CARDTP)
Bourbon Street, Castries, St. Lucia
Consulting Services-Short Term Finance Officer
LC-DPS-449396-CS-INDV
Individual Consultant
a) Names of each Consultant who submitted an Expression of Interest (EOI)
| No. | Name of each Consultant who submitted an EOI |
| 1 | Adewunmi Adekoya |
| 2 | Clyelle Flavius |
| 3 | Elisha Victor |
| 4 | Jameson Alphonse |
| 5 | Kajal Chakaborty |
| 6 | Lagnan Chen |
| 7 | Regina Edward |
| 8 | Sandra Ferreira |
| 9 | Sara Noel |
b) Names of Consultants whose EOI were either rejected as non-responsive or not meeting the
qualification criteria or non-evaluation:
| No. | Name of Consultant | Reason for Rejection |
| 1 | ||
| 2 |
c) Name of the successful Consultant, and final total contract price, as well as the duration and
summary scope of the contract
Name: Mrs. Regina Edward
Final Contract Price: XCD 43,360.59
Duration: Four (4) months
Scope of Contract: The Finance Officer will be responsible for maintaining financial records,
providing timely financial information to the Project Coordinator and to ensure compliance with GoSL
Financial Rules and the Bank’s Fiduciary requirements as referred to in the Project Agreement.
Duties of Assignments/Deliverable
The Finance Officer shall be responsible for:
Specific Tasks and Responsibilities
Budgeting and Planning
• Support the Project Team in preparing annual work plan for the project
•Prepare project’s annual cash flow on the basis of the work plan and related procurement plan
• In accordance with the GoSL budgeting rules and regulations, prepare annual budget estimates
and revise estimates based on work plan/cash plan. Submit the estimates to Department of
Finance for inclusion in the annual budget of the relevant year. Follow-up and periodically
report on the release of funds for the approved budget.
• Verify and ensure the availability of funds before checks are written.
• Prepare monthly monitoring reports comparing actual expenditure against budget for
submission to Project Coordinator for necessary action for weak performing areas.
• Prepare timely annual and quarterly disbursement forecasts for all components of the project in
line with the project’s procurement plan.
• Assist in the updating of the Operational Manual for the project which serves as a reference
guide for project implementation.
• Participate in the development of accounting policies and procedures for project
implementation.
Expenditure/Payment Processing
• Update the financial management system for the project, utilizing standard accounting
procedures and ensuring that the chart of accounts including revenues and expenditures posted
are consistent with Project components and Procurement Plans which will ensure full
documentation and recording of sources and uses of funds.
• Ensure compliance with the internal control framework (Operations Manual and the Bank’s
Fiduciary guidelines etc.) and GoSL’s rules and procedures when processing payments.
• Review payables and ensure prompt settlement of payables to vendors (suppliers and
contractors).
• Apply pre-audit checks on all payments before payment from designated accounts including
budget availability, sanction of competent authority and compliance with applicable financial
rules and regulations.
• Prepare payment vouchers in support of payments being processed.
• Ensure that only eligible payments are forwarded for the Project Coordinator’s approval and
drawing funds from the designated account.
• Ensure the completeness of all payments prior to filing and the inputting of all transactions into
the financial management system.
• Prepare monthly reimbursement using the Accountant General records for payment of salaries
and other project expenditures paid from the consolidated fund (GoSL funds) via SmartStream
by the 28th of each month.
• Maintain an approved filing system for Financial Management documents, records and
transactions including but not limited to Bank Reconciliation Statements, Statements of
Expenditure, Reconciliations of project accounts against SmartStream, Sale of Tender
Documents, Withdrawal Applications, Payment Vouchers and Payroll.
• Write receipts for Sale of Tender Documents and prepare records for review and certification
for depositing cash received.
• Ensure that all cash received is secured and deposited with 24 hours.
Monitoring
• Prepare monthly Statements of Expenditure and Revenues for preparation of journals and
posting of expenditures in SmartStream by the 15th of each month
• Monitor the posting of journals and statement of expenditures to determine the accuracy of
expenditures and revenues on SmartStream on a quarterly basis
• Reconcile monthly expenditure and revenue reports of Project Accounts against the records
maintained on the SmartStream by the 25th of each month.
• Reconcile statements of outstanding invoices received from suppliers.
• Prepare Bank Reconciliation Statements by the 7th working day of each month.
• Reconcile project payroll records against the records maintained on SmartStream.
• Maintain payroll registers for the project assigned.
• Participate in and present at Project Team Meetings, World Bank Missions and meetings with
agencies.
• Participate in quarterly budget and Audit meetings
• Meet quarterly with Department of Public Service Accountant to ensure that actions are taking
following the reconciliation of Project Accounts against the Project Accounts on SmartStream.
• Make presentations on the financial status of Projects to the Budget Office, the World Bank,
Project Team and Department of Public Service.
Financial Reporting
• Prepare Interim (unaudited) Financial Reports quarterly for assigned projects by the 30th day
following the end of the quarter.
• Prepare Summary Sheets for reimbursement from World Bank / GOSL.
• Preparation of Annual Financial Statements for assigned project by the 30th day following the
end of the financial year.
• Prepare quarterly reports on performance of work assigned.
Any other specific tasks within the competence of the incumbent as may be required under the Project.